In the digital 2.0 era, data can be both an asset and a liability, primarily when it is not managed and appropriately protected. As the size and scale of enterprises grow, the volume and complexity of information also increase. It forces enterprises to think about data security and Data Loss Prevention as a part of business strategy as they store sensitive customers’ data, shareholders’ data and vendors’ data. Failing to non-compliance may attract regulators’ attention, resulting in a fine.
What is Data Loss Prevention?
Organizations are vulnerable to data loss and other security breaches when sensitive information is stored locally or in the cloud and transmitted over the Internet . In a hybrid workplace scenario where data can be on-premise or in the cloud, businesses need to find a way to prevent their users from sharing it intentionally or unintentionally with people who shouldn't have it. This practice is called data loss prevention (DLP).
How Does Data Loss Prevention Work?
Any DLP or Data Loss Prevention system works on a simple premise: it identifies business-critical data and classifies it into different subcategories. Once that is done, the classified data is monitored, detected and blocked from leaving the places per defined protocols. At the same time, it also scans and blocks any unwanted data from entering your cloud network.
Robust DLP systems depend on blocking malicious actions, whether they’re intentional or unintentional, such as sending a similar recipient name on an internal email. The user will be denied permission if an employee tries to forward a business email outside the corporate domain or upload a file to a consumer cloud storage service, such as Dropbox.
Data Loss Prevention: Best Practices
Selecting a Right DLP Partner
The problem with many IT leaders is they are unduly obsessed with tools and technology. What they fail to understand is that DLP is not just about tools; it’s more about an approach that encompasses many critical questions, such as how you identify and classify sensitive data, how you take care of sensitivity labelling and many other things. For example, though Microsoft 365 offers a robust DLP framework, you also need a Microsoft partner who understands DLP better to leverage its full capability. They know that DLP solutions work on a ‘stop and block’ basis, which can hinder the natural flow of data, making collaboration a bit difficult. They can frame and implement a DLP policy that provides maximum security without compromising productivity. Also, they can help you wade through the cobweb of local, regional, national and international regulations at ease.
It is no secret that apart from vulnerabilities in IT networks, the inability to meet regulatory challenges is considered a significant cybersecurity weakness. That’s where implementing a robust DLP solution can go a long way in safeguarding your data inside and outside the company.
Are you looking for a Microsoft 365 partner who can take care of all DLP needs and help you identify the right licensing plan as per your security and business needs?
We can help you set up data classification, sensitivity labelling, and data loss prevention configuration, leveraging your investments in Microsoft 365.
Reach out to us at email@example.com and we will be happy to assist you.